Streamlining Grants with Workflow and Process Automation
Managing grants using manual processes can be responsible for delays, compliance issues and administrative hurdles, hindering important research efforts in areas such as education, disaster relief and community development.
OmniStar addresses these challenges through workflow automation for grants. Its configurable automation tools reduce administrative workload, facilitating smooth approvals and offering real-time tracking of grant applications.
By automating essential grants workflows, organisations can speed up decision-making, improve data accuracy and uphold compliance. Applicants, administrators and funding bodies can then concentrate on innovation and impact instead of paperwork.
The Challenges of Manual Workflows and Processes
Managing grant approvals through manual workflows can lead to inefficiencies and risks. Without workflow automation for compliance, organisations can encounter delays in the approval process or outright rejections.
Manually managing a grant’s lifecycle causes administrative bottlenecks, delaying approvals or application drafts. Automation can help solve these issues in real time, reducing dependence on manual workflows and spreadsheet tracking.
Adopting workflow automation for grants eliminates these inefficiencies and risks helping organisations to streamline their grant management processes, enhancing productivity and improving compliance.
How OmniStar’s Workflow Automation for Grants Solves These Challenges
Reduce the risk of delayed approvals and rejected applications with OmniStar’s grant management software:
Personalising the Contents of Grant Documents
OmniStar's templating capabilities make it easier to create the necessary documents required for the grants management lifecycle. By automating document and email creation, OmniStar ensures your documents remain well-structured and personalised without the need for manual input.
Streamlining Grant Application and Approval Processes
OmniStar automates intake, eligibility checks, contract creation and fund distribution. These features ensure applications are processed efficiently, leading to faster approvals.
SmartForms, just one of OmniStar’s efficiency features, standardises data collection, keeping all submissions consistent. Applicants’ qualifications can be verified quickly and matched to reviewers based on their expertise. Automated ranking notifications provide transparency during the approval process.
OmniStar facilitates faster, more accurate approvals, so you can manage grant funding smoothly from application to disbursement and simplify post-award reporting and management.
Centralised Workflow Management for Multi-Stakeholder Collaboration
Managing grants involves communicating with stakeholders, committees and approval panels. OmniStar provides seamless, structured and secure collaboration, further minimising delays and inefficiencies.
OmniStar securely stores sensitive documents, with automated version control that helps avoid errors from outdated files. The technology enables you to keep up to date with real-time task assignments, approval reminders and deadline notifications, ensuring all stakeholders remain informed.
With intelligent automation built into collaborative workflows, OmniStar allows organisations to manage multi-stakeholder processes efficiently and reduce administrative burden.
Real-Time Tracking and Reporting with Automated Workflows
OmniStar offers real-time tracking and data-driven reporting, enabling organisations to achieve complete visibility over grant applications.
Customised dashboards monitor essential data relating to both grant applications and their ongoing performance. To keep your projects on track, OmniStar supports real-time progress updates, deadline reminders and compliance monitoring. You can also create dynamic reports and predictive insights, enabling decision-makers to recognise trends, optimise processes and enhance strategic planning.
Using automated tracking and reporting, OmniStar empowers organisations to streamline approvals, monitor performance and make data-backed decisions with ease.
Success Stories: Organisations That Have Transformed Their Workflows with OmniStar
Success Story #1
Soil CRC aimed to improve the effectiveness, flexibility, and engagement of their grants management process. By adopting OmniStar Grants, Soil CRC moved to a web-based system that could be accessed remotely using tablets and smartphones. This change enabled online submission, assessment and management of projects, in line with Australian National Audit Office guidelines. Automating previously manual tasks, including the generation of over twenty customised reports and SmartForms, streamlined their operations. Consequently, team members and researchers working remotely could access OmniStar in real-time, enabling effective collaboration in virtual teams. This transformation resulted in greater efficiency and adaptability, particularly in a hybrid working model.
Success Story #2
Siemens Healthineers needed a modern and flexible solution to manage their grants effectively while ensuring compliance with audit requirements. OmniStar Grants offered the automation capabilities necessary to significantly reduce manual management hours. The system automated various processes, including data presentation and report generation, ensuring that critical information was readily accessible to both the administration team and key stakeholders. The automation enhanced data accuracy by reducing entry errors through validation and calculation features within the SmartForms engine. Furthermore, OmniStar's document management capability securely linked and stored all related documentation on the cloud platform, making it easier to retrieve data for external audits. Overall, implementing OmniStar Grants led to improved efficiency, compliance and scalability in Siemens Healthineers' grants management operations.
Get Started with OmniStar’s Workflow Automation
Managing grants approvals manually can be labour-intensive, inefficient, and expose organisations to compliance risks. OmniStar’s workflow and process automation allows organisations to streamline operations, improve accuracy, and enhance collaboration, all while reducing the administrative burden.
With documented success stories from organisations that have improved their processes, OmniStar stands as the leading solution for workflow automation.
To streamline your organisation’s workflows, contact OmniStar today and explore how our grants automation platform can transform your management processes.
