About the Department of Transport (DoT)
The Department of Transport (DoT) leads the development of safe, integrated and efficient transport systems for the people of Western Australia.
Coordinating the State’s transport operations, strategic planning and policy development, and delivering safe and sustainable transport services and projects across all modes of transport – roads, railways, air travel, paths and waterways.
DoT also collaborates with other government agencies, private organisations, industry partners and the community to deliver safe and sustainable transport solutions that make Western Australia a great place to live, work and visit.
With more than 1,800 employees, DoT has the expertise to connect people and places to keep Western Australia moving toward a safer, healthier, and sustainable future.
The challenge
DoT manages a diverse portfolio of grant programs that distribute millions of dollars to support local and regional initiatives across the state. These grants enable individuals, organisations, schools and communities to deliver airport upgrades, cycling infrastructure, coastal protection, promote active transport in schools, and improve access to driver licensing for regional and remote communities.
With its various DoT grants programs each using a different management system, the need was identified to procure a centralised grants management system to streamline grant processes while providing consistent and effective program oversight.
The solution
Following a competitive process, DoT selected OmniStar as its preferred grants management solution. OmniStar was implemented as a complete Software as a Service (SaaS) solution delivering comprehensive security and seamless functionality in a highly configurable software platform.
The solution provides DoT with an end-to-end grants management platform to simultaneously manage multiple grant programs with different rounds and stages and provide fully online application processes with configurable forms and secure document uploads.
The outcome
The Connecting Schools Grants, Regional Airports Development Scheme, Recreational Boating Facilities Scheme, Coastal Adaptation and Protection Grants, WA Bicycle Network Grants program, WA Bike Month grants and the Driving Access and Equity Program are now managed through a modern, efficient, and secure grants management solution.
Grant program administrators and managers have complete visibility into their own grant programs, with role-based access controls and automated workflows improving efficiency. Configurable forms and templates enable rapid deployment of new programs, supported by comprehensive audit trails that ensure compliance with Government requirements.
For grant applicants, the system provides an intuitive online application process accessible 24/7 with clear visibility of application status and requirements, secure document submission, and consistent communication throughout the grant lifecycle.
The system complies with WCAG 2.0 accessibility requirements and maintains Australian data sovereignty with the highest security standards.
Why you should try OmniStar
Streamlined workflows
Workflows have been automated and streamlined and customised to the needs of the department by working closely with OmniStar’s expert team.
User-friendly
OmniStar’s accessible interface improves the experience for external users interacting with the system.
Improved compliance and consistency
Automated capturing and recording of information and decisions in one place allows for improved consistency and compliance.
Simplified administration
OmniStar provided the ability for all processes to occur in the one system, improving time efficiency and oversight of projects.
Custom dashboard and reports
OmniStar’s dashboards and reports have been customised to meet the needs of staff, improving process oversight.
Improved flexibility
Improved flexibility allows for the system to smoothly adjust to departmental changes while keeping everything in the same system.
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Siemens Healthineers
OmniStar is providing Siemens Healthineers with a modern and flexible solution for grants management that will grow with their business and make compliance with audit requirements more efficient.
The Department of Resources (Queensland)
OmniStar has provided the Queensland Government’s Department of Resources with a user-friendly and flexible one-stop shop for grants management that has improved workflows and compliance reporting.
National Breast Cancer Foundation
The National Breast Cancer Foundation (NBCF) was able to streamline its three separate grants management systems into one user-friendly solution using OmniStar.
The University of Queensland
OmniStar has enabled the University of Queensland (UQ) to integrate their ethics management system with other UQ systems of record, reducing the time spent on data entry during the ethics application process and enabling data linkage across systems.
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